Administrative Assistant StartOut

Part time – StartOut – San Francisco, CA

Looking to hire an Administrative Assistant on a part time basis (20 hrs/week) to join StartOut in San Francisco.

General description of ideal candidate: very smart, very competent, extremely well-organized, tech/internet savvy person with the flexibility to work in the unstructured environment that accompanies a very small nfp without becoming frustrated or overwhelmed; a good writer; very flexible; enjoys multi-tasking to accommodate a variety of work functions and priorities.

Administrative Assistant StartOut

The specifics:

Job functions:

• Support the CEO, as well as supporting the Board Chair & Communications Director for specific needs.
• Admin functions:
  • Scheduling meetings, and conference calls for CEO and Board Chair.
  • Managing CEO’s schedule.
  • Occasional travel arrangements.
  • Take minutes from conf. calls and meetings
  • Event support:
    • Overseeing logistics, and acting as lead on “day of” activities for events (rsvps, contacting key participants, overseeing set up, registration, event breakdown)
    • …and their follow up (thank you’s, other follow-up). There are typical 2-3 evening events per month with attendance of 50-150 people
• Work with CRM database to ensure accuracy and efficiency of workflow (does not requires specific database experience, but requires facility learning new programs)
• Must be adept at searching and posting information via broad range of social media
• Must be able to write well and clearly enough to handle basic correspondence on his/her own.
• Communicating with and answering questions via phone and email from Board members and other stakeholders
• Make / return scheduling phone calls on behalf of CEO
• Excellent skills on Word, Excel (generating charts from data preferred), PowerPoint, and other common office, internet and social media programs/apps

Requirements:

• Must be available to work 3-5 evenings/ per month, when we have scheduled events, and to increase her/his hours at times of heavy activity (e.g. event season in September)
• Needs to have a flexible schedule. Roughly two-thirds of weekly time can be consistently scheduled, but one-third needs to be flexible to accommodate ad hoc timing for late-breaking calls, meetings, events and other fire drills.
• Must be very comfortable working in a mostly lgbt environment. Ideally someone who knows the landscape of the Bay Area LGBT community.
• Very organized and very flexible. Capable of juggling different kinds of work and shifting priorities.
• For the time being, will work from home or similar (e.g. local coffee shop) until office space is final
• Needs driver’s license

Compensation:

• Pay range, depending on depth of experience, seniority, quality of work is $15-20/hour

About StartOut:

Founded in 2009 with chapters in New York City and San Francisco, StartOut is a national non- profit 501(c)(3) organization dedicated to fostering and developing entrepreneurship in the lesbian, gay, bisexual and transgender (“LGBT”) community. It empowers aspiring entrepreneurs to start new companies, helps current entrepreneurs to grow and expand their businesses, and engages successful LGBT entrepreneurs as role models and mentors for up-and-coming entrepreneurs. StartOuts’ goals are to educate, inspire, and support members of the LGBT community around entrepreneurship and business leadership. For more information, visit www.startout.org

Please send resume and cover letter to jobs@startout.org

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