Chief Financial Officer Desert AIDS Project

Desert AIDS Project – Palm Springs, CA

Reporting to the CEO, the Chief Financial Officer directly manages the finance, treasury, accounting, tax, and contracts functions for the Desert AIDS Project. The CFO oversees a total accounting staff of four direct reports: a Controller (currently vacant), a Cost Accountant, a Senior Staff Accountant, and a Staff Accountant. D.A.P. has multiple annual audits, both fiscal year and grant focused. The fiscal year begins on July 1.

Chief Financial Officer Desert AIDS Project

Accounting Operations

• Supervise finance staff and implement daily accounting operations, set priorities and review work to ensure accurate, complete and timely account processes and reporting, verify payroll and cash disbursements.
• Provide training and workshops on finance department policies and procedures for department managers, including orientation of new employees and board members.
• Develop goals and objectives for the finance staff regarding short and long range accounting projects such as new accounting modules implementation and the addition of new programs and locations.
• Communicate with program directors and managers to assist in financial fund, account, department and project coding of expenses and revenues.

Budgeting & Forecasting

• Develop plans and detailed “bottom up” forecasts and budgets.
• Develop monthly performance reporting packages for the program departments. Meet with program managers on a monthly basis to review financial performance, variance from budget and spend down of government and private grants.
• Supervise administration of nearly 60 government and private grants including budgets, budget modifications, cost reports, and invoicing. Also, supervise funding agency audits.
• Prepare detailed monthly reporting packages for the Finance Committee of the Board.
• Forecast revenues, expenditures and year-end balances on an accrual basis.

Treasury & Cash Management

• Manage Center’s banking relationships including treasury services, investments, and line of credit under the guidance of the Finance Committee.
• Monitor all investment accounts, including endowment and operating reserve accounts and the 401k plan, for compliance with investment policies, money manager activity, investment fees, income and loss on investments. Attend quarterly meetings with investment manager and Agency leadership.
• Project cash flows and maintain cash management and working capital controls, including management of idle funds, short-term financing and timely payment of obligations for the agency.
• Participate in strategic financial planning for the agency.

Reporting

• Communicate and enforce month-end closing cut off dates to meet external invoicing and reporting requirements and allow for timely preparation of the monthly board report.
• Coordinate the preparation and filing of required government reports, including the negotiated indirect cost proposal (NICRA rate) with HHS, and federal and state informational returns, as well as required FQHC and 340B pharmacy program reports.
• Ensure that the Agency is in compliance with all private sector funding grants and with their reporting requirements.
• Create and maintain strategic financial reports and provide sound analysis of financial information to the CEO, program directors and Board Members as requested.
• Attend and present financial information at Finance and Audit Committee meetings.

Internal Controls

• Supervise the evaluation, upgrade and documentation of internal controls.
• Establish internal audit and financial related corporate compliance policies and procedures as required for compliance with all funders, FQHC requirements, the CEO and Board of Directors.
• Ensure the safeguarding of agency assets and confidential corporate documents.

Audits

• Work closely with independent auditors and tax accountants.
• Review and assist in the preparation of all audit schedules and perform analysis as needed for all types of audits of agency activities that require financial reports or expense tracking.

Systems Management

• Oversee the integration and synchronization of Raiser’s Edge, Financial Edge & Counterpoint POS system into the agency’s Blackbaud operating systems.

Other Duties & Responsibilities

• Assist in the review and finalization of contractual relationships with insurance companies, healthcare HMO’s and IPA’s to maximize program services to identified populations for healthcare related services.
• Analyze financial information to recommend efficient use of resources and procedures, provide strategic recommendations and maintain solutions to business and financial problems.
• Handle a variety of special projects, and other related duties, as assigned.
• Evaluate acquisitions.

Professional Requirements

The ideal candidate will have knowledge of FQHC, governmental and grant accounting/reporting requirements. Candidates with CPA designations are preferred, as are candidates with an MBA and auditing experience. Experience in a large and complex human service organization involving healthcare is desirable.

Minimum requirements include a Bachelor’s degree from an accredited college or university, preferably with a degree in accounting or finance. The candidate must have at least 10 years of experience working in a combination of healthcare (preferably FQHC), nonprofit and grant-funded organizations. S/he should have held a senior management position in finance for five or more years. The candidate must be highly proficient in the use of fund accounting software. Experience with the Blackbaud Financial Edge and related software programs would be a plus.

The CFO must be a seasoned professional with the following minimum requirements:

• Experience working in healthcare reimbursement financing; state and federal accounting regulations; principles and practices of financial administration, organization dynamics; planning, coordinating and directing a complex financial operation; problem solving and communication and grants management and reporting. FQHC experience would be a significant advantage.
• Direct responsibility for financial investment and budgeting areas plus demonstrated ability to correlate financial/accounting management functions with agency program objectives and strategies.
• Knowledge of nonprofit accounting principles and practices, government contracts and grants administration.
• Knowledge of tax issues for nonprofit organizations.
• Excellent verbal and written communication skills, including strong organizational and interpersonal skills.
• Superior computer skills and knowledge including work processing, database operations, Excel spreadsheets, and other software systems.
• Demonstrated ability to work effectively with people of diverse races, ethnicities, gender identities, ages and sexual orientations in a multicultural environment.

Personal Characteristics

We are seeking an exceptional finance executive with the ability to solve complex issues and provide quality judgments and decision-making. This individual should have solid analytical, logical and reasoning skills to identify issues, evaluate alternatives and provide solutions. The ability to see both the macro and micro picture is important.

Leadership ability and a participative management style that values and celebrates teamwork are required. The ability to work with a highly diverse workforce in a culture of high achievement is essential. The skills needed to plan, organize and coordinate work to meet deadlines and accommodate changing priorities are essential.

The successful candidate will have the ability to maintain the confidentiality of information and will support agency interests through the exercise of sound judgment and discretion. Excellent interpersonal skills, exceptional attention to detail, and an enthusiasm for hard work are critical characteristics.

The Desert AIDS Project is an Equal Opportunity Employer and is committed to fostering diversity within its staff. Applications are encouraged from all persons regardless of race, color, national origin, ancestry, sexual orientation, gender identity, marital status, religious creed, medical/physical/mental conditions, sexual orientation, Veteran status or age.

Compensation

Desert AIDS Project is offering a competitive compensation for this position with a comprehensive benefits package that includes medical, dental, vision, life, long-term disability, short-term disability, FSA, tax deferred retirement investment, life insurance and paid leave.

Opportunity

This is a high profile opportunity for an experienced development professional to make a major contribution to the quality of care for HIV positive patients in the Coachella Valley. This individual will be a key member of a management team which is recognized nationally for its leadership. S/he will have the personal satisfaction of contributing to an effort of enormous public importance and of profound humanitarian merit. Desert AIDS Project is located in Palm Springs, CA, a unique and progressive desert community located 111 miles east of Los Angeles with 354 days of sunshine a year.

To apply, please send a résumé and cover letter via e-mail or fax to:

Joseph McCormack, Managing Partner

WBB+McCormack

1775 E. Palm Canyon Drive

Suite 110-202

Palm Springs, CA 92264

Phone 323.549.9200

Fax: 323.549.9222

Email: search@wbbmccormack.com

Online: www.wbbmccormack.com

All inquiries or referrals will be held in strict confidence.

Please note that your education, dates of employment, compensation and other information provided will be verified prior to employment.

WBB+McCormack works only with equal opportunity employers. We strongly encourage people of color, of diverse gender identities, women and non-LGBT persons to apply.

Salary: Competitive

Established in 1984, Desert AIDS Project (D.A.P.) has earned a national reputation as one of the most comprehensive AIDS service providers. It is one of only a handful of AIDS agencies operating an on-site medical clinic, a full range of client support services, and a comprehensive HIV education and prevention program, including confidential HIV testing. D.A.P. provides the opportunity for improved community health and responsible well-being through its framework of services, advocacy, and education. D.A.P., a recently certified Federally Qualified Health Center (FQHC), has a dedicated 150-person staff, a 16-member Board of Directors and a fiscal 2014-15 annual operating budget of $22 million.

Mission:
The mission of Desert AIDS Project is to enhance health and well-being.

Community Service Values:

• Everyone has a right to a decent quality of life.
• Everyone is worthy of respect and equal consideration
• All efforts to fulfill our mission have the ultimate aim of being useful in improving people’s lives, particularly the lives of those most in need.
• Bias – because of race, religion, class, gender, ethnic background, sexual orientation, gender identity/expression, disability, etc. – has no place at Desert AIDS Project.
• Fairness demands that everyone affected by an issue should have the opportunity for either direct participation or representation in planning, implementing, and evaluating the work conducted by Desert AIDS Project.
• Our work is not about the power or turf, but about the public good.

Guiding Principles:

• We will be excited by what we do, by the challenges we face and the opportunities we create.
• We will surround ourselves with people dedicated to assisting us in achieving our mission and upholding our principles.
• The diversity of our people, their skills, and experience is one of our agency’s greatest assets. We are committed to leveraging this asset as a source of strength.
• We will always listen first, and then act with openness, honesty, and integrity so that our relationships flourish.
• We will provide effective, accessible, and responsive services, and we commit to evaluating our effort so that changes can be made when it is in the best interest of those we serve.
• We will set demanding targets and take both tough decisions and take considered risks to achieve them, and pursue partnerships to obtain resources that enable us to do so.
• We will provide our team with skilled management and quality training opportunities
• We will commit ourselves to excellence to ensure that Desert AIDS Project is the provider of choice, employer of choice, and investment of choice in the communities we serve.
• We will embrace change to positively improve services, outcomes, and the community while remaining true to our mission.

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