Data & Compliance Manager

Diverse and Resilient, Inc. – Milwaukee, WI

Manages and maintains a variety of data used in support of disease prevention and health promotion services for intervention, analytical or research projects.

In achieving the organization’s mission of addressing the healthy development of LGBT people in Wisconsin, the Data and Compliance Manager partners with Program Management and staff to build and maintain databases to track and monitor program processes and outcomes. The Data and Compliance Manager is further responsible for maintaining compliance and reporting with all agency contracts and subcontracts. The Data and Compliance Manager also manages the day-to-day activities of data collection, data entry, data processing, and data security, maintaining program fidelity and other workers who contribute to these efforts within Diverse & Resilient and other partner agencies. This work is exciting, engaging, varied, and challenging.

Data & Compliance Manager

REPORTING RELATIONSHIP:

• Reports to Director of Operations.
• Manages Data & IT Coordinator.
• Provides work direction to program assistants, clerical staff, or interns and volunteers, including some partner agencies.
• Likely to receive advice and assistance from members of a community advisory committee and program funding sources.

ESSENTIAL FUNCTIONS:

• Routinely participates in projects by taking an active contributory role; has primary responsibility for the management of data associated with HIV prevention and other Diverse & Resilient programming.
• Coordinates and leads complex, sensitive, and/or confidential meetings related to data management; assembles agenda items, exhibits, addenda, etc. Takes and distributes non-routine, confidential minutes.
• Monitors reporting requirements for federal, state, and private grants and contracts, as well as compliance for Diverse & Resilient’s subcontractors.
• Maintains a smooth operation of data management by facilitating communication among community and program partners and between the partners and Diverse and Resilient including providing support resolving problems, assisting the partner finding resources, and managing the minor daily finances of the project.
• Manages and leads all aspects of data use from collection through reporting; has responsibility for project development, implementation, budget monitoring, and evaluation related to data management.
• Produces reports on the status of data collection, recommends new methods for collection and documentation of data; creates and revises procedural manuals as needed.
• Manages the daily activities of the building of capacity in data management and maintains positive communications with key LGBT community partners. Assists in interviewing staff and in development training materials for those collecting and transporting sensitive data.
• Represents within agreed upon settings the organization at community meetings that involve health promotion and disease prevention data.
• Partners with program management to identify, plan, develop, and implement additional projects or reports which may be useful to data management efforts.
• Oversees and/or maintains organizational files, binders, records, logs, etc. Responsible for maintaining the most confidential files. Identifies need for additional recordkeeping and establishes same in concert with the QA lead.
• Utilizes a high degree of autonomy throughout the workday.
• Types letters, memos, reports of a routine and non-routine nature. May compose routine correspondence related to data management for signature(s) of Directors and/or President & CEO.
• Independently arranges calendar using independent judgment, discretion, and prioritization skills. Allows for personal preference and anticipates potential conflicts.
• Frequently uses confidential information and communicates diplomatically to maintain confidentiality.
• Performs other duties as assigned or as necessity dictates.
• The incumbent is responsible for adhering to established service standards of cultural competency and reinforcing those standards with peers, team members.

NON-ESSENTIAL FUNCTIONS:

The following non-essential job functions are listed to inform you of significant duties and/or skills that form some of the bases for evaluation for merit increases of employees in this position. This does not exclude consideration of applicants who do not possess the ability to perform those skills or duties upon application:

• None currently.

SPECIALIZED KNOW-HOW & REQUIREMENTS:

• Bachelor’s Degree; Masters’ degree preferred.
• Minimum three years of experience in a progressively responsible data management. At least one year must be in working in a supervisory position.
• Sufficient leadership skills to organize and lead meetings, initiate collaborative relationships with outside groups, and to manage the day-to-day challenges that may arise in multi-agency collaborative projects.
• Must demonstrate ability to create complex documents or reports.
• Must regularly enhance computer skills by completing appropriate training classes.
• Excellent interpersonal, communication, and customer service skills.
• Excellent detail-oriented organizational, analytical, and problem solving skills involving established methods or practices; demonstrated ability to make appropriate decisions.
• Excellent written and verbal communication skills.
• Ability to work with a high degree of autonomy throughout the workday, including evening hours as needed for project implementation.
• Holds a valid Wisconsin Drivers’ License.
• Ability to pass background check by Wisconsin Department of Justice.

Computer Skills

• Proficient with advanced word and data processing, such as creating graphs or charts, linking data, etc. May be proficient with other data software applications at the advanced level.
• Proficient with software applications unique to the organization and prevention program reporting (i.e., graphics software, data reporting software, spreadsheets, etc.).

MENTAL/PHYSICAL REQUIREMENTS:

• Ability to sit, walk, stand, bend, and lift frequently throughout the workday.
• Occasionally lifts items weighing up to 20 lbs.
• Must have functional speech, vision, and hearing.
• Operates all equipment necessary to perform the job, including an automobile.
• Exposed to a normal office environment.

Email or send resume and letter of interest to Mark Neufang, Diverse & Resilient, 2439 N Holton St, Milwaukee, WI 53212 (mneufang@diverseandresilient.org). Resumes should be submitted no later than February 9, 2015; no phone calls, please. Be sure to include the position(s) for which you are applying in your letter.

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