As part of the Tides mission to accelerate the pace of social change, the Grants Manager is responsible for managing the Grants Team, ensuring regulatory compliance and streamlined processing for all aspects of Tides’ grantmaking process. The Grants Manager supervises the Grants Department, leading the team in long-term strategic planning, providing quality and timely client services for both internal and external clients, and fostering the professional and individual development of team members.
Essential Duties and Responsibilities
Leadership
- Manages Grants Department staff, holding staff accountable to achieve team goals and ensuring they have the appropriate skills to accomplish their objectives
- Delegates responsibilities for rotating roles and responsibilities
- Responsible for the professional and individual development of team members
- Identifies opportunities for the team and individuals to attain additional skills and knowledge necessary to growing an efficient and knowledge Grants Team
- Leads larger Grants Team projects by holding staff accountable to deliverables, removing roadblocks, and providing support and information as needed
- Provides link to and builds trust with other department leads to ensure foundation activities are smoothly implemented
- Facilitates necessary cross-departmental meetings to maintain open communications and build relationships between teams
- Represents the Grants Team in leadership meetings
- Ensures others recognize the Grants Team as an integral hub of experts and partners that directly contributes to Tides’ strategic goals and objectives
- In partnership with Senior Grants Specialist, trains new staff on Grants process and compliance
Planning
- Works closely with leadership to set long-term Grants Team strategy in line with departmental and organizational objectives
- Collaborates with leadership in annual planning and budget
- Works with cross-departmental teams to manage year-end planning and grants flow
- Reports to the Board and CEO on grantmaking numbers, patterns, and issues
Grantmaking Policy and Process
- Provides oversight and information in partnership with others involved for all areas of grants processing and compliance
- Reviews 30-50% of weekly grants (about 20-40) for compliance, appropriate due diligence, timeliness, and data accuracy
- Reviews all high-risk grant recommendations to ensure that due diligence meets gal, auditing, and regularly requirements
- Leads the team in continually streamlining and improving operational processes and staying up to date with grantmaking regulations
- Holds one or two small matrix clients, and processes grants for them, providing strong client service and staying up to date on the daily process of the team
- Drafts and updates grants management manual
Client Service
- Works closely with Client Services staff to oversee and improve big picture client services for Tides’ clients
- Serves as a resource for other departments to consult on complicated grant-related questions
- Works closely with Strategic Partnerships team to ensure consistent and streamlined client on-boarding
- Consults on all clients’ development of grantmaking programs and best practices
Regulatory Compliance
- Ensures Tides complies with all grantmaking related regulations and works with external organization leads to resolve compliance issues
- Actively participates in external networks and groups to understand the larger grantmaking landscape and regulatory matters
- Person of contact for Finance Team’s Expenditure Responsibility IRS reporting
Systems
- Implements and maintains grants management software that follows foundation’s work processes while balancing the needs of other departments (Finance, Client Services)
Knowledge, Skills, and Abilities
Grants Management
- Strong understanding of and experience working with Donor Advised Funds and regulations associated with them
- Knowledge and application of best practices in grantmaking, including rules and regulations, Expenditure Responsibility, lobbying, and electoral issues
- Knowledge and experience working with grants management software and databases
- Strong knowledge of Excel (VLookups, pivot tables, and intermediate-level functions)
Management and Communications
- Ability to communicate technical and program details to staff, grantees, and clients
- Demonstrated client service experience
- Ability to design and implement effective workflow processes and procedures
- Capability to foster an atmosphere that recognizes and respects cultural and individual differences; ability to motivate and maintain a close-knit, high functioning team
- Strong organizational skills with careful attention to detail
- Ability to function in a fast-paced work environment and to adjust to competing priorities
- Flexible and open to change
- Extensive use of Microsoft Suite and strong database experience
- Ability to hold self and others accountable for high-quality, timely, and effective results
Education and Experience
- Undergraduate degree required
- 5 years of experience in a similar management position, preferably in the nonprofit sector
- 3-5 years of grants administration in a philanthropic or other grant-making institution
Application Instructions
Only candidates who meet the above-stated qualifications will be considered. Your resume must include a cover letter expressing your interest in working to support Tides and why you are qualified for this job. No phone calls, please.
Equal Employment Opportunity
Tides is an equal opportunity employer. We strongly encourage and seek applications from women, people of color, and bilingual and bicultural individuals, as well as members of the lesbian, gay, bisexual, and transgender communities. Applicants shall not be discriminated against because of race, religion, sex, national origin, ethnicity, age, disability, political affiliation, sexual orientation, gender identity, color, marital status, or medical condition including acquired immune deficiency syndrome (AIDS) and AIDS-related conditions.
Applicants with Disabilities
Reasonable accommodation will be made so that qualified disabled applicants may participate in the application process. Please advise in writing of special needs at the time of application.
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Tides envisions a world of shared prosperity and social change founded on equality & human rights, healthy individuals & communities, a sustainable environment, and quality education for all. Tides accelerates the pace of social change, working with innovative partners to solve society’s toughest problems.
Grants Manager Tides San Francisco
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