Human Resources Assistant Howard Brown Health Center

Howard Brown Health Center – Chicago, IL

The Human Resources (HR) Assistant provides comprehensive administrative support for the day-to-day operations of the Human Resources Team by ensuring accurate, effective and efficient support of human resources functions for the organization. The HR Assistant works closely with Finance/Accounting to achieve HR goals and objectives. The HR Assistant also communicates closely with other departments throughout the organization, providing customer service-focused HR support to achieve Howard Brown Health Center goals and objectives.

Human Resources Assistant Howard Brown Health Center

PRINCIPAL DUTIES AND RESPONSIBILITIES:

1. Provides general administrative support such as preparing correspondence, forms and reports, arranging meetings, composing regular correspondence, processing confidential reports and documents, filing electronic and hard copies of documentation in a timely manner.
2. Prepares source documentation needed for new hires, changes in pay, status, or benefits.
3. Establishes, maintains and audits employee data and files. Completes background checks, employment verifications, and other HR related processes for onboarding and off boarding employees.
4. Assists with maintenance of the organizational chart.
5. Assists in facilitating new hire orientations as needed
6. In collaboration with the HR team, assists with the volunteer and internship program including processing in new applications, data entry and correspondence.
7. Manages sensitive and confidential matters related to employee relations, organizational changes, planning and protecting the security of information, data and files with a strict adherence to privacy and confidentiality both in and out of the office.
8. In collaboration with the HR Team, responds and assists with inquiries from internal and external stakeholders.
9. Maintains employee records, gathers data and maintains Human Resources Information Systems. Generates statistical reports in such areas as turnover, new hires, birthdays, anniversaries, benefits, and other relevant HR metrics in a timely manner.
10. Stays current on industry trends, research and “best practices” in HR.
11. Assists with coordination and preparation of HR meetings, events, and programs.
12. Performs special projects and other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

1. Federal, State and local Employment Law
2. Excellent problem-solving skills
3. Acute attention to detail
4. Knowledge of Human Resources Management processes
5. Proficient computer skills to produce accurate and well-presented spreadsheets and reports (proficiency in Microsoft Office applications, including Outlook, Word, Excel, Power Point.
6. Good facilitation and presentation skills
7. Ability to interpret data presented in forms, graphs, tables, and spreadsheets
8. Clear, effective verbal and written communication skills
9. Ability to operate under pressure
10. Proficiency in basic budget management and payroll calculations
11. Able to deliver effective results, meet tight deadlines and targets

EDUCATION AND QUALIFICATIONS:

Required

• Minimum of a High school diploma and/or GED with two years of Human Resources, General Office, and/or payroll experience or a combination of coursework.
• Must be comfortable working with the LGBT community
• Ability to work in a fast paced environment and multitask

Preferred

• Four year degree, preferably in Human Resources or Business Management or PHR Certification
• Knowledge of ADP is highly regarded
• Two year’s experience in payroll processing
• Non-profit , healthcare and/or social services experience
• Experience working with the LGBT community and diverse populations.

HOW TO APPLY:
To apply for this position, please submit both your cover letter and resume together as one document into our ADP system.  https://home.eease.adp.com/recruit/?id=12280131

EQUAL OPPORTUNITY STATEMENT:
Decisions and criteria governing the employment relationship with all employees at Howard Brown are made in a non-discriminatory manner, without regard to race, color, creed, religion, national origin, sex, marital status, pregnancy, disability, sexual orientation, gender expression, veteran status, age, FMLA status, or any other factor determined to be unlawful by federal, state or local statutes.

HOWARD BROWN HEALTH CENTER is an innovative health and human service organization focusing on the gay, lesbian, bisexual and transgender community. The Center provides a unique network of programs and services to the community, addressing the medical, social and research needs of its clients. To learn more about our Howard Brown Health Center, please see our web page at www.howardbrown.org.

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