Operations Associate Bookkeeping & Grant Compliance

The Northwest Network of Bisexual, Trans, Lesbian and Gay Survivors of Abuse – Seattle, WA

This is a full-time position with a competitive salary in an exciting, progressive changemaking service organization. We offer excellent benefits, including: health and dental insurance, long & short term disability insurance, life insurance, vacation and sick leave, and a caring and innovative work environment!

Basic Function: This Operations Associate position maintains the organization’s bookkeeping and accounting systems and ensures organizational compliance with all grant awards and contracts.

Operations Associate Bookkeeping & Grant Compliance

Principal Tasks:

• Use Quickbooks to keep general ledger and accounting records of all expenditures and revenues, including tracking invoices and receivables.
• Accurately code grant specific expenditures and revenues to the appropriate awards.
• Conduct reconciliations of all accounts and awards to ensure accuracy
• Issue financial statements and pull reports as requested.
• Provide information to the Executive Director, Board, external accountant and auditors.
• Maintain orderly accounting filing and grant management filing systems
• Comply with local, state, and federal government financial reporting requirements
• Prepare the schedule of federal and state financial awards.
• Process donations and manage BlackBaud, ETapestry and similar fundraising tools.
• Monitor outstanding receivables.
• Serve as a liaison with grant and contract officers.
• Compile data and submit monthly, quarterly, semi-annual and annual and closeout reports and invoices. Ensure quality of collected and reported financial & grant data, including program statistics.
• Track and report grant proposal submissions and progress.
• Review and interpret grant agreements for compliance. Track and brief staff on relevant regulations and policies. Identify emerging trends in grant regulation and policies and ensure organizational compliance.
• Monitor funded projects to prevent over-expenditure of funds and audit disallowance and ensure awards are fully expended.
• Provide clerical and administrative support to management as requested

Desired Qualifications : We highly recommend people of all educational background and life experiences apply. The bookkeeper candidate should have training and experience in accounting or business administration, as well as knowledge of non-profit bookkeeping, generally accepted accounting principles and grant contract compliance. The ideal candidate is able to take initiative. A tactical thinker who works with accuracy and who meets deadlines and exacting standards a must. Preference will be given to candidates with a working knowledge of the Quickbooks accounting software package, and BlackBaud products.

Equal Opportunity Employer.

People of color, LGBT people, survivors of violence encouraged to apply!

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