Special Events Coordinator In Our Own Voices

In Our Own Voices – Albany, NY

The event coordinator should have a love for special event management, provide outstanding customer service, be an enthusiastic professional, and be able to build relationships with internal and external customers. Must be able to anticipate project needs, discern work priorities, and meet deadlines with little supervision, and be willing to work occasional evenings and weekends. The event coordinator is supervised by the Executive Director.

Special Events Coordinator In Our Own Voices

Qualifications:

AA (required), Bachelor’s Degree (a plus); significant work experience can substitute for the degree. At least 1 year experience coordinating special events At least 3 years’ experience with office administrative management Ability to accomplish projects with little supervision Fantastic customer service ethic and high expectations for quality Excellent written and interpersonal communication skills Ability to manage multiple projects and work assignments Excellent interpersonal skills both in person and by phone, with high professionalism. Excellent time- management skills Experience using Adobe Illustrator, Photo Shop, Publisher, Access, and electronic office systems, including e-mail, calendar administration; and familiarity with Microsoft Office. Data Entry.

The event coordinator should have a love for special event management, provide outstanding customer service, be an enthusiastic professional, and be able to build relationships with internal and external customers.​ Must be able to anticipate project needs, discern work priorities, and meet deadlines with little supervision, and be willing to work occasional evenings and weekends.​ The event coordinator is supervised by the Executive Director.​

Areas of Responsibility:

• Overseeing organization of special events
• Create and revised room layouts for each event
• Serve as liaison with vendors on event-related matters.​
• Coordinate appointments and visits to see space, and scheduling of events on the calendar.​
• Propose new ideas to improve the event planning and implementation process.​
• Aggressively gather information on each project to achieve quality event productions.​
• Secure financial support from individuals, foundations and corporations
• Prepare and modify event contracts as requested
• Supervise Support Staff with preparation of name-tags, materials, notebooks, packages, gift bags, registration lists, seating cards, etc.​
• Data entry and gift processing
• Coordinate appointments for Executive Director
• Develop and maintain ongoing relationships with major donors
• Maintains schedules and calendars of In Our Own Voices events;
• Develop and execute IOOV’s Nonprofit’s annual fundraising plan
• Enters and proofs correspondence, tabular data, reports, records, articles and other material from rough draft and various other source data and instructions;
• Answers the telephone; screens calls and callers,
• Perform other tasks as delegated by Executive Director

To Apply:

Submit a cover letter, resume and two writing samples on “Current LGBT Community Issues”.​  Submit all requirements to: Tandra R.​ La Grone, Executive Director, In Our Own Voices, 245 Lark St, Albany, NY 12210 or email to tlagrone@​inourownvoices.​org.​ Only candidates who have submitted a resume and writing samples will be reviewed.​  NO Drop Offs or Phone Calls.​

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