The Executive Assistant provides skilled administrative and program support to the Executive Director Program responsibilities include communications (social media, press releases, and reports), special projects, serving as a liaison to community groups, and participation in planning for program and/or fundraising events. Administrative support includes scheduling, prioritization, maintaining administrative systems, and communicating with constituents. The Executive Assistant interacts with a wide range of stakeholders, including political leaders, donors, volunteers, community members and representatives of community organizations, and must do so with the utmost professionalism, tact and discretion. The ideal candidate will be a nimble and skilled problem solver with exemplary people skills who handles pressure with grace.
Executive Assistant SF LGBT Center
ESSENTIAL JOB FUNCTIONS:
- Assist the Executive Director in ensuring efficient and effective communications including: serve as lead in producing and coordinating social media, press releases, managing press & media lists, organizing press conferences, drafting updates and communications to constituents and donors.
- Provides program support to Executive Director, including coordination of Center response to emerging issues (which may involve work with constituency groups and collaborating agencies), plan and/or implement program initiatives and special projects, participate in program and fundraising events including receptions, lectures, press conferences, and other events.
- Provide administrative support to the Executive Director, including scheduling, communication with constituents, managing tasks and priorities, and maintaining administrative systems. Exercises excellent judgment in the role of gatekeeper by prioritizing and/or responding to requests for information, meetings or access to agency resources. Prepare board packets, maintain board files, and ensure compliance with local, state and national regulations regarding public access to agency documents and meetings.
- Independently research, prioritize, and follow up on multiple incoming issues and concerns as assigned, including those of a sensitive and/or confidential nature; determine appropriate course of action, referral and/or response.
- Manage a variety of internal and external special projects, some of which may have institutional impact.
- Perform other duties as assigned.
QUALIFICATIONS
- Excellent judgment and people skills, ability to work with stakeholders in a sensitive and effective manner. Ability to communicate with tact and diplomacy, ability to maintain strong boundaries and confidentiality when needed.
- Strong administrative skills, including proficiency in Windows, Excel, Word and database programs required. Experience with Exceed donor tracking software and graphics software strongly desirable.
- Must be accurate and detail oriented, possess strong organizational and time management skills and the ability to prioritize competing priorities in a complex and fast paced environment.
- Excellent problem solver, able to bring creativity to finding win-win solutions, excels at working through the complexity of situations.
- Ability to handle pressure with grace and humor, works well under tight deadlines.
- Innovative and entrepreneurial approach, including solution oriented approaches to complex issues. Ability to adapt to changing environment and priorities.
- Excellent oral and written communication skills, is effective communicating with a wide range of audiences.
- Strong interpersonal relationship skills and ability to work both independently and within a team-oriented organizational structure.Ability to build strong partnerships across boundaries of roles or socio-economic status.
- Knowledge of and familiarity with San Francisco’s lesbian, gay, bisexual, transgender communities and commitment to the mission and vision of the Center.
- Committed to working with and representing the lesbian, gay, bisexual and/or transgender community and the ability to work effectively in a diverse environment with people of all races, ethnicities, ages and class.
THE San Francisco LGBT COMMUNITY CENTER
The mission of the Center is to develop programs and services that welcome the entire diversity of the LGBT community; unite our community across lines of religion, age, race, gender and economics; give visibility to the history and culture of all the diverse parts of our community; foster discussion and planning for our political and cultural future; and nurture new and start-up organizations to meet emerging community needs.
EQUAL OPPORTUNITY
The SF LGBT Center is proud to be an equal opportunity employer. People of color, women, persons with disabilities, and persons who are lesbian, gay, bisexual, transgender, or intersex are encouraged to apply. The SF LGBT Center maintains a policy of non-discrimination with respect to employees and applicants for employment. No aspect of employment will be influenced in any matter by race, color, religion, sex, age, national origin, marital status, ethnicity, religion, sexual orientation, gender identity and/or expression, physical disability (including HIV or AIDS), medical condition, perceived physical disability or veteran status, or any other basis prohibited by statute.
APPLICATION PROCESS Submit both resume and cover letter expressing your interest, experience and qualifications to:The SF LGBT Community Center
1800 Market Street
San Francisco CA 94102
Email: jobs@sfcenter.org
Or fax to 
415) 865-5501|865-5501
Please include: Executive Assistant
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